A person who is placing substances or preparations on the market, i.e. the manufacturer, importer or distributor, should supply the relevant Safety Data Sheet free of charge to the customer who is a professional user of a substance or preparation (i.e. who uses the substance or preparation in their business activity) on the day of the first delivery at the latest.

An updated version of a Safety Data Sheet should be supplied free of charge to all those who received the substance or preparation within the last 12 months.

The responsibility for producing SDSs lies with the product manufacturer or importer. Importers or distributors who re-pack the product (place the product on the market under their own name), or re-label the products, should also prepare an SDS, determining the key information and adding it to that provided by the suppliers as crucial. In all cases, the suppliers of a substance or preparation for which there is an obligation to have a Material Safety Data Sheet are responsible for its contents, even if they have not produced the SDS themselves.

An SDS is a means of information transfer – from the product manufacturer or importer, through its distributors, to its users. It contains information used for determining chemical safety principles for product use. However, it cannot replace safety regulations to be applied in the workplace. It should form a set of information about the dangerous properties of substances or preparations and the principles and recommendations for their safe use. Such principles and 
recommendations differ in details from country to country.

Placing a preparation classified as dangerous on the market requires informing the Substances and Preparations Inspector (Inspektor ds. Substancji i Preparatów) in Łódź, Poland. However, there is no such obligation if a preparation not classified as dangerous is being placed on the market, even if an SDS is being produced for it.

Should it be found that an SDS does not contain the required information, the Inspector will oblige, by means of an official decision, the person who is marketing the dangerous preparation to provide the missing information within a specified deadline.

An SDS received in a foreign language is to be translated into Polish with the necessary adjustments required by the law of Poland.

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